Document Mailing:
Built for Business
The business account for Australia’s digital mailing service. One order builder for any shape of mail, from one envelope to 500 with each recipient’s own documents. Signature services the standard service doesn’t offer, encryption at rest, a certificate for every envelope, team logins, and 7% off from the day you are approved.
Orders placed before 2pm AEST are dispatched same business day.
Burn After Reading. Every document encrypted in transit and at rest, printed once, and permanently deleted within 24 hours. Then certified.
You know how this goes
Your practice manager, the one you pay $75,000 a year, is about to spend their lunch break at Australia Post, queuing behind someone sending a parcel to their nan. The printer’s been making that noise again. The toner light has been blinking for three days and nobody wants to be the one to change it. And the breach notice that should have gone out on Tuesday is still sitting on someone’s desk because “I’ll post it on the way home” turned into “I forgot it was in my bag.”
Meanwhile, the firm down the road built the whole run in one order before the 2pm AEST cutoff, and it went out that afternoon.
Physical mail is still essential: statutory declarations, tenant notices, termination letters, invoices, land notices, contracts that need to arrive on paper. But the process of getting a document from screen to letterbox hasn’t changed since the fax machine was cutting edge.
PostMyDoc Business changes that. Your team builds the order in the portal, with the documents for each recipient, and orders placed before 2pm AEST are dispatched same business day. Every envelope is followed in one place and certified, so the paperwork that proves it went is already in your portal.
One order builder. Any order, any shape.
Business mail rarely comes one letter at a time. The order builder takes whatever the day throws at it in a single order, with one checkout and a certificate for every envelope.
- One envelope, or up to 500. A single letter, or a batch of up to 500 recipients in the one order.
- Black and white or colour. Set it for the order and change it for any recipient.
- As many documents as each envelope needs. Cover letter, contract, schedules and supporting documents, together.
- The same documents to everyone. Client notices, statutory letters, AGM packs.
- Different documents to each recipient. Invoices, statements, individually addressed notices, all in one batch.
- Mixed services and speeds. Some Standard, some Express, some Registered with a signature, in the same order.
- Domestic and international together. International envelopes go in the same order, on the same account.
Privacy and security, built in, not bolted on
For the documents a business cannot afford to leave on a shared printer or a vendor’s server.
Encrypted at rest, not just in transit
We encrypt business documents in transit and again before we store them on our servers, and delete them within 24 hours. At-rest encryption is exclusive to PostMyDoc Business.
A certificate for every envelope
Each envelope gets its own Document Handling Certificate, a chain of custody: when its documents were received and encrypted, when it was enveloped (where that is recorded), when it was lodged with Australia Post, and when its documents were permanently deleted. Anyone you share it with can check its ID and fingerprint against PostMyDoc’s records on the public verify page, without an account. Delivery is not on the certificate. You follow delivery on the envelope’s timeline in your portal, in the email notifications and on Australia Post tracking.
A record of when it went, for the deadline that counts
Rent reviews, land notices, formal demands, anything with a date attached. The certificate records the date it was lodged with Australia Post, and the time where one is recorded. Download it from your portal and hand it to whoever needs it: a client, an auditor, your lawyer.
Burn After Reading
Encrypted in transit and at rest, printed once, and permanently deleted within 24 hours. We keep no archive, and a copy caught in a routine server backup stays encrypted and ages out within 30 days.
Its own business legal framework
A separate Business Terms of Service, Privacy Policy, Data Processing Agreement and Refund Policy, written for organisations handling other people’s information.
Every envelope, followed in one place
Open any order in your portal and each envelope has its own timeline, with email notifications along the way. No spreadsheet of tracking numbers, no calling around.
- Received & encryptedYour documents are in, encrypted at rest.
- EnvelopedPrinted once and sealed.
- Lodged via Australia PostOn its way. Untracked mail shows as Posted from here.
- Permanently deletedWithin 24 hours. The envelope’s certificate is issued, and stays in your portal.
- In transit, then deliveredTracked and signature services, with the tracking number and Australia Post’s link. Or unable to be delivered, with the reason, so you know what to resend.
Your portal lists these by date. For an order placed at the weekend, or paid by BECS Direct Debit, the documents are often deleted before the envelope has even been lodged. The certificate is issued once both have happened, usually before a tracked letter arrives. Delivery lives here, in your notifications and on Australia Post tracking; the certificate covers custody and lodgement.
What the business account adds
Everything here is on top of the standard service, with no subscription, no fees, no lock-in and no minimum spend. You pay per envelope.
Volume pricing
7% off every order from the day you are approved. Send 15 or more envelopes in a month and every order the next month is 20% off. Send 60 or more and domestic mail the next month is 30% off. International mail tops out at 20%. The discount covers the base price and every extra page.
Three business-only signature services
Registered Post with Signature and Express Post with Signature within Australia, and International Registered with Signature overseas. Australia Post collects the recipient’s signature on delivery. From $14.95.
A shared address book
Everyone on the account works from the same list. Save recipients once, import a spreadsheet, or let address autocomplete finish each one.
Your team, one account
Everyone on the account has their own login. Your account admin is told about every invite, can require approval for all of them, and sees every order and statement across the account; everyone else sees their own.
Invoices and statements that reconcile
Capture a PO number and cost centre on every order. Branded invoices and monthly statements, with a CSV export for your bookkeeper.
Pay at checkout, or by invoice once established
Card, Link, Apple Pay, Google Pay, BECS Direct Debit or PayTo. New accounts pay at checkout; once your account is established, you can ask us about paying by invoice.
Support by email
Email business@postmydoc.au and we’ll reply within one business day.
For businesses whose mail has a job to do
Letters with legal weight, private details, money owed or a deadline attached. If paper is part of how your business works, this is built for it.
Three business-only services, and one price list with nothing hidden
The real dollar amounts beside the standard rate, before you apply. No “contact us for a quote”.
Registered Post with Signature
Tracking and a signature on delivery, at Standard Post speed (3-7 business days). For legal notices, formal correspondence and anything where “they said they never got it” isn’t an acceptable outcome. From $14.95.
Express Post with Signature
The fastest option with tracking and a signature. Next business day to most Australian metro areas, 2-3 business days regional, 3-5 business days rural. From $21.95.
International Registered with Signature
Tracking and a signature on delivery for mail leaving Australia, at one flat price whatever the destination (Australia Post doesn’t offer the signature to a small number of countries). From $32.95.
Domestic · Black & White
| Service | Standard | Business 7% | 15+ / month 20% | 60+ / month 30% |
|---|---|---|---|---|
| Standard Post | $8.95 | $8.32 | $7.16 | $6.26 |
| Standard Post + Tracking | $10.95 | $10.18 | $8.76 | $7.66 |
| Registered Post + Signature | $14.95 | $13.90 | $11.96 | $10.46 |
| Express Post + Tracking | $18.95 | $17.62 | $15.16 | $13.26 |
| Express Post + Tracking + Signature | $21.95 | $20.41 | $17.56 | $15.36 |
Domestic · Colour
| Service | Standard | Business 7% | 15+ / month 20% | 60+ / month 30% |
|---|---|---|---|---|
| Standard Post | $11.95 | $11.11 | $9.56 | $8.36 |
| Standard Post + Tracking | $13.95 | $12.97 | $11.16 | $9.76 |
| Registered Post + Signature | $17.95 | $16.69 | $14.36 | $12.56 |
| Express Post + Tracking | $21.95 | $20.41 | $17.56 | $15.36 |
| Express Post + Tracking + Signature | $24.95 | $23.20 | $19.96 | $17.46 |
International · Black & White
| Service | Standard | Business 7% | 15+ / month 20% |
|---|---|---|---|
| Standard International | $11.95 | $11.11 | $9.56 |
| Standard International + Tracking | $25.95 or $30.95 | $24.13 or $28.78 | $20.76 or $24.76 |
| International Registered + Tracking + Signature | $32.95 | $30.64 | $26.36 |
| International Express + Tracking + Signature | $31.95 to $57.95 | $29.71 to $53.89 | $25.56 to $46.36 |
International · Colour
| Service | Standard | Business 7% | 15+ / month 20% |
|---|---|---|---|
| Standard International | $14.95 | $13.90 | $11.96 |
| Standard International + Tracking | $28.95 or $33.95 | $26.92 or $31.57 | $23.16 or $27.16 |
| International Registered + Tracking + Signature | $35.95 | $33.43 | $28.76 |
| International Express + Tracking + Signature | $34.95 to $60.95 | $32.50 to $56.68 | $27.96 to $48.76 |
Where a row shows two prices or a range, the price depends on the destination country, and the order builder shows the exact amount as soon as you add the recipient. As a broad guide, international mail takes 15 or more business days untracked, 6 to 11 with tracking (International Registered included) and 2 to 7 by Express; an estimate for one country is more precise. Australia Post doesn’t offer a signature on delivery to a small number of countries, so mail to those travels with tracking only, by Express or Registered. Additional pages over 10, domestic and international: black and white +$0.20 per page, colour +$0.45 per page (the discount applies to add-ons too). Each figure is one envelope; on a larger order the discount comes off the order total once. Worked examples are on the business pricing page.
Upload. Print. Post. Delete. Certify.
Every order you place through the portal goes through five steps and ends with a certificate for every envelope.
- 1
Upload
Your documents, from wherever you work. Encrypted in transit and at rest the moment they land.
- 2
Print
Printed once on quality A4 paper and sealed in an envelope sized to it.
- 3
Post
Lodged via Australia Post. Same business day for orders placed before 2pm AEST.
- 4
Delete
Permanently deleted within 24 hours. We keep no archive, and a copy caught in a routine server backup stays encrypted and ages out within 30 days.
- 5
Certify
A signed Document Handling Certificate for every envelope: custody from upload to deletion, and the lodgement with Australia Post.
Questions before you apply
Is there a minimum commitment?
No. No subscription, no fees, no minimums and no lock-in. You pay per envelope, when you send.
How quickly is a business account approved?
Within one business day. We review every application before an account is opened. You need an ABN to apply online, from Australia or from anywhere else; a business based outside Australia without one can apply by arrangement (sending from outside Australia).
How does the volume discount work?
7% off every order from the day you are approved. Send 15 or more envelopes in a month and every order the next month is 20% off. Send 60 or more and domestic mail the next month is 30% off. International mail tops out at 20%. Domestic and international envelopes both count toward the month, across everyone on the account, and your first month is always at 7%.
What is a Document Handling Certificate?
One per envelope, in your portal: a chain of custody: when its documents were received and encrypted, when it was enveloped (where that is recorded), when it was lodged with Australia Post, and when its documents were permanently deleted, with an ID and fingerprint anyone can check against PostMyDoc’s records on the public verify page. Delivery is not on the certificate. You follow delivery on the envelope’s timeline in your portal, in the email notifications and on Australia Post tracking. More on certificates.
Can I see where each envelope is?
Yes. Every envelope has its own timeline in your portal: received, enveloped, lodged, and for tracked services in transit and delivered, with the tracking number and Australia Post’s link, and email notifications along the way. If an envelope can’t be delivered, you see that too, with the reason.
Are my documents encrypted?
Yes. Business documents are encrypted in transit and at rest, printed once, and permanently deleted within 24 hours. We keep no archive, and a copy caught in a routine server backup stays encrypted and ages out within 30 days.
Can we send internationally?
Yes, in the same order as your domestic mail: Standard International, Standard International with tracking, International Express with tracking and signature, and International Registered with tracking and signature, which is for business accounts only. Your discount applies and international envelopes count toward your month.
What payment methods do you accept?
Card, Link, Apple Pay, Google Pay, BECS Direct Debit and PayTo. Paying by BECS Direct Debit? Your mail is posted once the debit settles, usually within a few business days. Once your account is established, you can ask us about paying by invoice.
Is PostMyDoc ISO 27001 certified?
No. Our hosting provider holds an ISO 27001 certification. PostMyDoc does not claim one for itself.
Still have a question? Email business@postmydoc.au and we’ll reply within one business day.
Set up your business mailing in a couple of minutes
No commitment volumes. No subscriptions. No minimums. No lock-in traps. Apply for a business account and we will reply within one business day.